Sector: Conference + Exhibitions

We have a wide range of experience in commercial, industrial, business, medical and academic conferences and exhibitions. With an exceptional track record of delivering engaging content and encouraging discussion, collaboration and networking. Specialist services include; identifying and securing sponsorship and exhibitors, budget management, venue sourcing, programme curation, speaker management, process management for call for papers and abstract review, delegate liaison, ticket sales, exhibition build planning, health and safety planning, AV management and branding.

Newcastle Strategic Solutions: The Client Conference

BeaconHouse Events were delighted to work with Newcastle Strategic Solutions on their first client conference. The Client Conference: Powered by Purpose highlighted how Purpose is driving Solutions to create positive impact both for clients and for the communities in which they operate – truly Powered by Purpose.
We welcomed NSS clients from all over the UK to their Headquarters at Newcastle Building Society. The day was brimming with content from 12 excellent speakers, 2 panels and plenty of networking opportunities, which were accompanied with delicious lunch and canape sweet treats.
The BeaconHouse events team managed everything from registration, stage management, AV, catering, venue liaison, and sourced goodie bags for clients to take away – the locally designed Newcastle tea towel stating ’40 things home to the toon’ was well received and a hot topic of conversation.
After a profuse of positive feedback, we look forward to planning the next one with the NSS team.

Opencast: Q3 Conference

Rolling into Q3, we worked with the team at Opencast to deliver their 3rd staff engagement event of 2023! We had 250 of the team join us at the Civic Centre, in their Banqueting Hall for a jam packed night of company news & updates, networking, and activities.
From venue set up, to stage management, to giving a warm welcome at registration, the BeaconHouse Events team had everything organised. ‘Willy Wonka’ was the conference hosting theme and many delegates were delighted to find golden tickets hidden under their seats, and it didn’t stop there… there were many more interactive opportunities to win custom designed chocolate goodies throughout the conference!
The venue was filled with activities to get involved in, from competing against each other in a racing game, unleashing your creativity with Lego, creating your own tasty macarons, and screen printing your own tea towels. Another huge success of a conference and brilliant activities from local suppliers.
BeaconHouse Events managed everything from greeting, registration, venue, speakers, suppliers, AV, and onsite delivery.
“Thank you for all the effort, time, thought and (perhaps mainly) care that goes into pulling this event together regularly to such an impressive standard.”
Opencast Team Member

ICW 2023

We worked with the local organising committee from bid stage to help secure the International Complement Societies Workshop into the UK. After many years, and some COVID-19 related delays, the date was finally set for 2023 and Newcastle upon Tyne became the location, with Newcastle University hosting. The event spanned six days, with an initial teaching day, bringing over 350 complement academics and students into the region.

We supported the ICS committee and local organising committee from managing sponsorship, ticket sales and registrations, alongside curating a social programme including a welcome reception at BALTIC, Gala Dinner at the Civic Centre, LOC dinner at Blackfriars, a quiz at the coast, Wylam Brewery tour, and St James Park tour. We also managed the keynote travel arrangements, abstract booking system, facilitating the scoring and approvals with system to create a full programme of oral speakers and poster presentations, including digital posters.

BeaconHouse Events managed the onsite experience from greeting, registration, venue liaison, catering and AV.

Please accept our congratulations on an outstanding 29th ICW in Newcastle.
Also, accept our gratitude for all the hard work you have done – it was wonderful, scientifically, and ‘emotionally’.
So many people expressed during and after the meeting how well it all went and what a great time they had.
Although we all know that hybrid meetings will likely be part of our future, this nice meeting showed that in-person meetings and discussion have still the biggest impact.

President of ICW, Claudia Kemper

TechNExt Festival 2023

June 2023 saw the launch of TechNExt, a five day festival celebrating the North East’s thriving technology sector. Organised by BeaconHouse in partnership with Dynamo North East and Sunderland Software City, the festival welcomed over 3,000 attendees at its 57 events across the region, throwing a spotlight on the best tech businesses and talent the North East has to offer.

Curated showcase events included an Industry Dinner at Radisson Blu in Durham, No Code Arcade at Northumbria University, Tech Talent Live Careers Fair at Baltic Gateshead and Festival Wrap Party at Revolucion de Cuba. The Main Stage Conference at Sunderland City Hall formed the centrepiece of the festival, and featured six keynote speakers from the UK, Europe and US on topics such as AI, Tech for Good and technology for human enablement as well as panel discussions from the region’s most exciting start-ups and global businesses.
The festival also offered a comprehensive programme of over 50 community-designed and led fringe events, providing a unique opportunity for the local business community to actively participate, share knowledge and learn from one another.

From the outset, TechNExt was planned as a Good Festival, with ‘for good’ being a core value that ran throughout in its approach to quality, inclusivity, diversity, accessibility and sustainability.
With something for everyone, the festival successfully brought together tech enthusiasts from all walks of life and showcased the North East’s dynamic and vibrant technology sector to the region and beyond.
“High quality events like these, where we can learn more about advancements in technology from the best in the business, is massively valuable to us”
Roland Glancy, attendee and panellist at Main Stage, founder of Peek Home.

“Thanks so much for helping make TechNExt the week it was. I’ve received nothing but positive feedback and I’m still in awe of how you all make this work seamlessly!”
David Dunn, Sunderland Software City and CEO, Dynamo North East 

ATOMICON 23

ATOMICON 2023 welcomed over 600 delegates in person and 100+ virtually. The main event was hosted at the Sage, welcoming solo-entrepreneurs from across the globe to be motivated by the stellar speaker line up, including Joe Wicks, Chris Do, Rob & Kennedy, and the ever inspiring hosts and founders Andrew & Pete.

During the conference the Sage concourse was alive with activations from sponsors including prosecco wall, a GIANT whack a mole, arcade games and sweets galore.  The main conference activity started on the afternoon prior with fringe events across the city, member meet-ups, a Speaker party, and Pre-Party Jazzy Shirt Party at the By The River Brew, taking advantage of the glorious weather. The event culminated in an after party at the hotspot Revolución de Cuba. Online guests were treated to live streams of the content and virtual parties within the platform Flox.

Flox was also utilised for ATOMICWorld – for the two weeks before ATOMICON, ATOMICWorld covered a range of marketing topics from world leading experts in a daily speaker slot with live Q&A, alongside 40+ curated networking sessions.

BeaconHouse Events managed venues, virtual platform, speakers, suppliers, AV, exhibitors, branding, registration and onsite delivery.

We love working with BeaconHouse Events, delivering an annual 1,000+ hybrid conference like no other with an international delegation growing year on year. We need all hands on deck from initial bookings of major personalities such as Joe Wicks, to being onsite from the crack of dawn on the event days BeaconHouse are a fantastic extension to our team. All details, large to small are considered, with Sophie and Rebekah always ready to explore our wildest ideas and turn into a reality each year.

Andrew Pickering, Co-Founder, ATOMIC

NICA: City of Longevity

We worked with client NICA, to create an event where cities from all over the world meet in Newcastle to discuss a new model for the future.

The event was attended by representatives from The World Bank, Gobierno de la Ciudad de Buenos Aires, City of Lisbon, City of Tel Aviv, City of Bergamo, City of Coimbra Consortium, Ajuntament de Barcelona, City of Belfast, City of Sunderland, Generalitat de Catalunya, Gateshead Council, City of Newcastle, Stanford University, University of Tokyo and a number of other local and global stakeholders. Another special guest was Millie the Labrador, who demonstrated the Whistle tech health app which provides insights into your dog’s behaviour by tracking daily activities, health trends and location!

The conference was held at The Catalyst, in the impressive theatre space, lending to some innovative stage panel formats, encouraging interaction, discussion and collaboration. The day culminated with a reception and dinner at Blackfriars to allow our international delegation experience a taste of Newcastle’s medieval past.

BeaconHouse Events assisted with full logistics planning from invites, venue sourcing and liaison, speaker and delegate travel bookings, stage management and onsite delivery.

 

Good to Grow

The “Good to Grow” event, organised on behalf of the North of Tyne Combined Authority, took place at the prestigious venue of INNSiDE Newcastle, part of the Meliá Hotels International group. This modern and sophisticated venue provided an ideal setting for the event, offering a professional and inspiring atmosphere for the 145 attendees from the North of Tyne and the wider North East business community. With its contemporary design and state-of-the-art facilities, INNSiDE Newcastle added an extra touch of elegance and ensured a memorable experience for all participants.
This engaging event, held at INNSiDE Newcastle, featured four distinguished speakers, a thought-provoking panel session, and an interactive format that fostered collaboration and knowledge-sharing. The venue’s commitment to excellence complemented the event’s focus on “good growth” through ethical business practices. Attendees benefited from the conducive environment and contemporary amenities provided by INNSiDE Newcastle, further enhancing the overall success of the event.

We contacted Beacon House events and other providers to help us deliver this event. It was clear from the start that Beacon House Events are experienced in the delivery of B2B events. They were able to advise on the venue, the mix of speakers, manage sponsors and even source some speakers we hadn’t already thought of. It was really important that this event impressed as a first event for the Good Work Pledge. The event did just that, we were overwhelmed by the positive feedback from both attendees and speakers. Having Beacon House and the team there on board was a huge part of this success, they were with us the whole way. I wouldn’t hesitate to recommend. Caroline Preston, North Tyne Combined Authority 

Opencast: Q2 Conference & Castonbury 2023

Since 2019 BeaconHouse have worked with Opencast to deliver their internal staff engagement events, and as the team grows, these are getting bigger and better! In June 2023, we had almost 300 of the Opencast team attend the Q2 Conference, followed by the hugely anticipated ‘Castonbury’ summer festival celebration.
This edition of the quarterly conference was focused on people, with business updates, people-focused future plans and shared recent internal, client and social impact projects.
From sourcing dressing, entertainment and festival merch, to running the main stage, and managing registration, the Beaconhouse Events team had the transition from business update to festival fun in hand.
Another huge success of a conference and memorable Castonbury, with amazing performers from the in-house team band ‘The Castanets’, some local performers, along with Afrobeats band direct from London. We are always keen to roll out the learnings onto the next event in Q3.
‘It was absolutely incredible, loved it so much. Well done to everyone involved, it must have taken so much hard work from lots of people’
Opencast Team

NIHR Annual Scientific Meeting 2023

After successfully running their Annual Scientific Meeting online for the last 2 years, they bought us on to help with their first in person installment since 2019.

A one day conference, with 190+ delegates registered, 16 poster presenter and 31 speakers. Our support included venue liaison, audio visual management, speaker briefing, branding and supplier management.

‘Massive thanks again for everything in lead up and at the ASM yesterday!’  Dr Susan Bowett
School Manager |NIHR School for Public Health Research (SPHR)

DIBI 2023

Design It. Build It. Is the Digital Industry Conference that explores the world of digital products and services. In May 2023, we welcomed over 150 delegates and a fantastic line up of international speakers to Edinburgh International Conference Centre. In the heart of Edinburgh, the 2-day event included a stellar single-track programme, a workshop, 13 expert speakers (from products you know and love, such as Instagram, Netflix, Miro, and 10clouds), a panel, and 2 parties! The programme touched on bringing compassion into corporate culture, user centric organisation, how to deprecate a feature the right way, designing with awareness, enhancing developer workflows by harnessing Chat GPT, and an AI discussion.
After a profuse of positive feedback, DIBI will be back to Edinburgh in 2024 and planning has already begun! Keep an eye out for another brilliant programme!
“What an incredibly well-organized event you put together. Everything—from logistics, to travel, setting clear expectations, day-of details, etc. — it was all stellar. I’ve been to quite a few conferences this year, and this one really stood out.” – Will Bishop

A Better Start

BeaconHouse Events started working with the National Children’s Bureau (NCB) and other partners in early 2021 to support in the creation and management of a collaborative, one-off webinar for ‘A Better Start’ which is a 10-year, £215 million National Lottery funded programme focused on promoting good early childhood development. 

Now, for the 3rd year we have supported NCB to deliver their annual virtual event via Zoom meetings through services including webinar management, speaker briefing management and recordings, technical assistance, virtual rehearsals, attendee communications and online delivery. The annual flagship event boasted over 750 registered attendees with a mixture of both pre-recorded presentations and live keynotes and panels. This was a half day event with three simultaneous sessions, with both live and recorded content.

“Thanks once again for all the support from Beaconhouse leading up to, during and after the event. As ever, it has been invaluable and helped to deliver another great ABS event.”

Sarah Creek | Early Years Programme Lead | National Children’s Bureau

Opencast: Q1 Conference 2023

Over the past 4 years BeaconHouse have worked with Opencast to deliver their internal staff engagement events, and as the team grows, these are getting bigger and better! In March 2023, we had over 250 of the Opencast team walk through the doors at Wylam Brewery to attend their Q1 Conference.
The quarterly conferences are packed with company news, great conversations and connections with new team members.  From venue set up, to audio checks, to managing registration, the Beaconhouse Events team had everything organised, everyone was seated ready for the hosts to walk out on time to ‘Let’s Get Ready to Rumble’ by Ant & Dec! Following the conference, the Opencast team were treated to delicious street food, accompanied by wine and a brilliant selection of locally brewed beers. And not just that, the lobby was filled with activities to get involved in, from competing against each other on the BATAK wall to printing your own coaster or tote bag, a lot of fun was had by all.
Overall, the Opencast Q1 conference was a huge success, as many of the team said, ‘the best one yet’. We can’t wait to continue working with the team with their internal staff engagement events over the year.
Just wanted to say a huge thank you for your help. Everything was super organised to a degree that it felt like it couldn’t possibly fail…you were a massive part of our success.
Opencast Team