Sector: Virtual + Hybrid

We build virtual communities. We will support you every step of the way to produce a virtual event with options, motivating people to get involved and stay connected. Creating a community that shares content long after the event.

We don’t take a typical agenda and try to cram it in a digital space. Instead, we put your objectives at the heart of our work, building a virtual event driven by your audience and powered by the right tech. From multi-day conferences that build communities through to high-impact learning events that deliver change, we don’t limit your ambition.

Virtual Event Brochure

Atomicon 2024

ATOMICON is the UK’s biggest sales and marketing conference, and in June 2024, we welcomed over 1,000 delegates to the conference both in person and virtually.

Day one was packed with fringe events spread across Newcastle upon Tyne, including workshops, member meetups, a speaker party, and even a TIKTOK dance mob. Following a busy schedule, delegates enjoyed refreshments, a balloon artist, and candy floss galore at the ‘Jazzy Shirt Night’, which was held at the Boiler Shop.

The main conference took place at The Glasshouse International Centre for Music and featured insightful sessions from 24 fantastic speakers, including Davina McCall, Jen Gottleib, Lisa Bilyeu, and the founders of the ATOMIC network, Andrew and Pete. The concourse was bursting with energy and fun things to do throughout, including a prosecco wall, exhibitor stands, stilt performers, a caricaturist, and delegates testing their balance on the surf simulator. The event then culminated in an afterparty at Revolución de Cuba. The virtual delegates were provided with access to all the live streams, a Zoom room open all day to network, and an immersive online murder mystery hosted by Play Dead London to keep them entertained.

BeaconHouse Events works closely with the ATOMIC team yearly to manage the venues, speakers, stage, sponsors and exhibitors, the virtual app, along with all suppliers, branding, signage and delegate collateral, and the onsite registration and event delivery. We look forward to the next installment with an even larger crowd!

“Unflappable. Professional. Problem Solvers. We trust you with our community.” Andrew Pickering, Co-Founder, ATOMIC

Opencast Q4 – Online edition

Attendees could partake in virtual networking on Hopin, followed by a simu-live screening of company updates that had been recorded in advance, and we then broadcast a live and interactive Q&A in the HQ streamed to Teams. The evening finished with a team festive Quiz using slido virtually and in the HQ and hubs.

BeaconHouse worked with Opencast to send a custom sweet treat to all OC people in advance of the conference. BeaconHouse managed fulfilment, registration, video editing, presenter briefing, AV, and onsite delivery for the event.

Groundwork NE & Cumbria Staff Awards

Alongside donating the carbon credit equivalent to local community and environmental charity Groundwork NE & Cumbria, we also donate our time each December to deliver a virtual event for the Groundwork team.

Since 2020, we have had the pleasure of delivering their annual staff recognition awards with a festive theme. BeaconHouse Events helps to plan the event running order, briefs the team and key speakers, and provides full virtual platform management on the day. We ensure their awards are a moment for the whole team to celebrate, including newcomers, outstanding leaders, volunteers, and unsung heroes within the organisation.

Groundwork NE & Cumbria deliver a nature-based solutions portfolio of environmental community initiatives, including the continuation of Revitalising our Estuaries (RoE), a pioneering programme of river estuary restoration across the North East.

Thanks so much once again for all of your help, we just couldn’t do it without you. Thanks again for all the juggling with 2 sets of slides – the team got a lovely surprise.
Lesley Gardner, Head of HR, Groundwork NE & Cumbria

ICW 2023

We worked with the local organising committee from bid stage to help secure the International Complement Societies Workshop into the UK. After many years, and some COVID-19 related delays, the date was finally set for 2023 and Newcastle upon Tyne became the location, with Newcastle University hosting. The event spanned six days, with an initial teaching day, bringing over 350 complement academics and students into the region.

We supported the ICS committee and local organising committee from managing sponsorship, ticket sales and registrations, alongside curating a social programme including a welcome reception at BALTIC, Gala Dinner at the Civic Centre, LOC dinner at Blackfriars, a quiz at the coast, Wylam Brewery tour, and St James Park tour. We also managed the keynote travel arrangements, abstract booking system, facilitating the scoring and approvals with system to create a full programme of oral speakers and poster presentations, including digital posters.

BeaconHouse Events managed the onsite experience from greeting, registration, venue liaison, catering and AV.

Please accept our congratulations on an outstanding 29th ICW in Newcastle.
Also, accept our gratitude for all the hard work you have done – it was wonderful, scientifically, and ‘emotionally’.
So many people expressed during and after the meeting how well it all went and what a great time they had.
Although we all know that hybrid meetings will likely be part of our future, this nice meeting showed that in-person meetings and discussion have still the biggest impact.

President of ICW, Claudia Kemper

TechNExt Festival 2023

June 2023 saw the launch of TechNExt, a five day festival celebrating the North East’s thriving technology sector. Organised by BeaconHouse in partnership with Dynamo North East and Sunderland Software City, the festival welcomed over 3,000 attendees at its 57 events across the region, throwing a spotlight on the best tech businesses and talent the North East has to offer.

Curated showcase events included an Industry Dinner at Radisson Blu in Durham, No Code Arcade at Northumbria University, Tech Talent Live Careers Fair at Baltic Gateshead and Festival Wrap Party at Revolucion de Cuba. The Main Stage Conference at Sunderland City Hall formed the centrepiece of the festival, and featured six keynote speakers from the UK, Europe and US on topics such as AI, Tech for Good and technology for human enablement as well as panel discussions from the region’s most exciting start-ups and global businesses.

The festival also offered a comprehensive programme of over 50 community-designed and led fringe events, providing a unique opportunity for the local business community to actively participate, share knowledge and learn from one another.

From the outset, TechNExt was planned as a Good Festival, with ‘for good’ being a core value that ran throughout in its approach to quality, inclusivity, diversity, accessibility and sustainability.

With something for everyone, the festival successfully brought together tech enthusiasts from all walks of life and showcased the North East’s dynamic and vibrant technology sector to the region and beyond.

“High quality events like these, where we can learn more about advancements in technology from the best in the business, is massively valuable to us”
Roland Glancy, attendee and panellist at Main Stage, founder of Peek Home.

“Thanks so much for helping make TechNExt the week it was. I’ve received nothing but positive feedback and I’m still in awe of how you all make this work seamlessly!”
David Dunn, Sunderland Software City and CEO, Dynamo North East

ATOMICON 23

ATOMICON 2023 welcomed over 600 delegates in person and 100+ virtually. The main event was hosted at the Sage, welcoming solo-entrepreneurs from across the globe to be motivated by the stellar speaker line up, including Joe Wicks, Chris Do, Rob & Kennedy, and the ever inspiring hosts and founders Andrew & Pete.

During the conference the Sage concourse was alive with activations from sponsors including prosecco wall, a GIANT whack a mole, arcade games and sweets galore. The main conference activity started on the afternoon prior with fringe events across the city, member meet-ups, a Speaker party, and Pre-Party Jazzy Shirt Party at the By The River Brew, taking advantage of the glorious weather. The event culminated in an after party at the hotspot Revolución de Cuba. Online guests were treated to live streams of the content and virtual parties within the platform Flox.

Flox was also utilised for ATOMICWorld – for the two weeks before ATOMICON, ATOMICWorld covered a range of marketing topics from world leading experts in a daily speaker slot with live Q&A, alongside 40+ curated networking sessions.

BeaconHouse Events managed venues, virtual platform, speakers, suppliers, AV, exhibitors, branding, registration and onsite delivery.

We love working with BeaconHouse Events, delivering an annual 1,000+ hybrid conference like no other with an international delegation growing year on year. We need all hands on deck from initial bookings of major personalities such as Joe Wicks, to being onsite from the crack of dawn on the event days BeaconHouse are a fantastic extension to our team. All details, large to small are considered, with Sophie and Rebekah always ready to explore our wildest ideas and turn into a reality each year.

Andrew Pickering, Co-Founder, ATOMIC

A Better Start

BeaconHouse Events started working with the National Children’s Bureau (NCB) and other partners in early 2021 to support in the creation and management of a collaborative, one-off webinar for ‘A Better Start’ which is a 10-year, £215 million National Lottery funded programme focused on promoting good early childhood development.

Now, for the 3rd year we have supported NCB to deliver their annual virtual event via Zoom meetings through services including webinar management, speaker briefing management and recordings, technical assistance, virtual rehearsals, attendee communications and online delivery. The annual flagship event boasted over 750 registered attendees with a mixture of both pre-recorded presentations and live keynotes and panels. This was a half day event with three simultaneous sessions, with both live and recorded content.

“Thanks once again for all the support from Beaconhouse leading up to, during and after the event. As ever, it has been invaluable and helped to deliver another great ABS event.”

Sarah Creek | Early Years Programme Lead | National Children’s Bureau

_shift 2022

_shift 2022 was created to be the first in a series of annual events hosted by Space Group to showcase the decarbonisation of the built environment and the value of innovation in the industry. Over 200 delegates registered to be part of the inaugural event held at the award winning Henry Daysh Building at Newcastle University. Speakers joined from all over the UK and Sweden to address climate change being a global challenge and how the construction and property sectors could improve their impact on reducing carbon in developing and operating buildings.

The event was a resounding success; attendees relished in the opportunity to debate and discuss issues to make a pledge for change with Space Group committing to making the event an annual fixture to maintain the momentum created. BeaconHouse Events worked with Space Group to gather an A-Team of speakers including Chris Hines MBE Hon.D.Sc., A Grain of Sand, Founding Member of Surfers Against Sewage and Former Sustainability Director of the Eden Project; Håkan Nordkvist, Former Head of Sustainability Innovation, IKEA Group; James Pellatt, Director of Innovation, GPE; Helen Kerrigan, Policy Lead Specialist, Newcastle City Council and Scott Bush, Founder, CTO and Sustainability Lead at Low Carbon Materials.

_Shift gave us an opportunity to really stretch our own sustainable practices with event delivery. We used TRACE to measure our own event carbon footprint from concept to delivery – every single element of the event was considered with the mind of reducing our environmental impact, from transport, delegate travel, signage, catering, AV, suppliers and exhibition stands.

“Thanks again for looking after us…the feedback I have had from delegates has been fantastic. I’ve done a few of these as you know, and I think this is the most positive response we have had.”
Rob Charlton | CEO, Space Group

ISCB43

BeaconHouse Events worked closely with Newcastle University and the International Society for Clinical Biostatistics for more than two years to develop and deliver their 43rd international academic conference – ISCB43, hosted in Newcastle in August 2022. We managed the whole event from start to end and handled 535 delegate registrations from 37 countries, 359 abstract submissions and sponsors to bring everyone successfully together for the five day conference programme.

The conference was delivered as a hybrid event with 391 attendees in person and 137 joining online only. We used the Cvent platform to host virtual elements of the event including virtual socials and a historical tour of Newcastle. All content was live streamed and available on demand, delegates engaged simultaneously in sessions through the app, networked, attended online and offline social events and local excursions, and shared learning and experiences.

“We are very, very grateful for all your help. It was my impression that this was one of the slickest ISCBs I have ever been to – everything just seemed to work. That this was the case while delivering a hybrid version was something that I think astonished and impressed the delegates very much.”
John Matthews, ISCB43 Conference Treasurer, Newcastle University

“You were all so familiar with how the programme and use of site had developed so you were willing and able to be adaptable as the days went by. I really hope we can work with you in the future for other conferences and events.”
Dawn Teare, ISCB43 Conference Local Organising Committee Chair, Newcastle University

NIHR Annual Scientific Meeting 2022

After successfully converting their 2021 Annual Scientific Meeting (ASM) to a virtual event we were pleased to support NIHR School for Public Health Research to deliver their 2022 ASM virtually.The two-day conference featured a keynote from Professor Sir Chris Whitty, Chief Medical Officer (CMO) for England and the UK government’s Chief Medical Adviser, alongside live and simu-live broadcasts. The event took advantage of the Hopin platform, utilising the ‘expo area’ for panel style break-out sessions, and the 1:1 networking to connect attendees. After working with the team for two years on their virtual events, we are delighted to be supporting the NIHR team for their transition back to offline events in the future.

“Why would we go back to doing it ourselves now that we have worked with you guys? It seems crazy that we used to do it all ourselves. You have made yourselves indispensable!”
Susan Bowett, NIHR School for Public Health Research (SPHR)

A Better Start

After the success of the cross-partner webinar in June 2021, we have continued to support the NCB to deliver the Better Start annual online event through services including webinar management, speaker briefing management and recordings, technical assistance, virtual rehearsals and online delivery. The annual flagship event boasted over 750 registered attendees with a mixture of both pre-recorded presentations and live keynotes and panels.

“Thanks for your patience and professionalism. It went soooo smoothly!”

Richard Newson, Media and Communications Manager, National Children’s Bureau

“I want to say a huge thank you to you and your team at BeaconHouse for all the work put into the event – it was a great success and we have had excellent feedback. The whole event ran so smoothly and I would particularly like to thank you for all your help in the preparation, for being so responsive to emails and queries, and offering excellent technical support throughout. We look forward to working with you again in the future.”

Sarah Creek, Senior Development Officer (Early Childhood Unit), National Children’s Bureau

Bridgestone 2022 virtual team kick off

We worked with Beyond Curious and Bridgestone to deliver a virtual kick off meeting for the commercial fleet team. Creating impact and engagement with the audience was key as they set out their targets for 2022. BeaconHouse supported with securing and managing a inspirational keynote speaker – Mandy Hickson, managed the AV and studio set up, and facilitated the online delivery including teambuilding breakouts, and a live Q&A using Menti, ensuring smooth running for the 200+ attendees across Zoom.

“When it came to delivering our client’s hybrid company conference, we had no hesitation in working with BeaconHouse. They offer everything you want in a partner – expertise, collaboration, co-operation, communication, attention to detail – and were a perfect fit. Sophie and Sarah were integral to the event’s success and I would recommend them to anyone looking for professional event services.”
Anna Watts, Beyond Curious

“I wanted to say a massive thank you for all the work yesterday and in the build up to our Kick Off event. You were all awesome to work with! Thanks to the help of the others behind the scenes as well.”
Helen Roe, Consumer & Brand Sponsorships Marketing Manager, Bridgestone North Region